Taberna

Features

Everything, by who it's for.

Real screens, not mockups: the components below are the ones in the product, with sample data.

You get the noticing done for you.

Who sees what

Six roles, one building.

The console enforces exactly this table. Owners can open the starred rows to coordinators under Settings → Working together; nothing here changes what tenants see.

SectionOwnerCoordinatorMaintenanceTenant (primary)Co-tenantTenant staff
Today, attention feed, digest●●queue only———
Tenants, leases, applications●●—own recordown record—
Rent ledger and payments●●—ownown share—
Rent changes, move-outs●asks*————
Shifts and calendar●●●●●●
Repairs●●●report, trackreport, trackreport, track
Assets, vendors●●●———
Storefront page●●—●●●
Working together: asks, handoffs, notesdecides●handoffs———
Plan & billing, insights, export, API keys●if opened*————
Settings and delegation●most*————
Invite peopleeveryonemaintenance—co-tenants, staff——

* Set per building by the owner. Guests of nightly rooms see only their own stay page.

Everything, by area

The whole list.

101 things the product does today, grouped the way the console is. If it isn't here, it isn't built.

Today & the attention feed4
  • Attention feed with visible math. Every tenant, application, and lease scored by named rules with weights you set. Tap any number and see the sum.
  • Morning digest with one-tap approvals. One plain-text email a day. Room requests and applications carry approve links that confirm on a page, no login.
  • Activity log. Every change, who made it, when. Shown on Today and on each record.
  • Rooms on Today. Arrivals, departures, and rooms to clean, when the Rooms add-on is on.
Tenants & leases9
  • Tenant records with units and leases. Business, contact, unit, lease dates, rent, CAM, deposit, renewal status, documents, and the attention score.
  • Tenant adoption at a glance. Invited, logged in, active this fortnight: on Today and the Tenants list, per tenant, with a re-send that goes by text.
  • Paste tenants from a spreadsheet. Six columns out of Excel or Sheets into the setup wizard. Units match by label; invites go out on save.
  • Portal invites without passwords. Invite by email; the tenant sets their own password. Links last seven days and show on screen when email is off.
  • Co-tenants and shares. Two makers in one unit each see and pay their own share. One late payer flags one person.
  • Tenant-managed staff and co-tenants. The primary tenant adds staff (shifts, repairs, storefront; never rent) and co-tenants from the portal. Remove ends the login at once.
  • Rent changes with the letter written. Schedule the new rent and month. Notice period checked against the lease; the letter drafts itself; the ledger updates on the day.
  • Documents with expiry. Insurance and licenses with dates. A compliance flag opens 30 days out and follows the tenant until renewed.
  • Move-out and moved-out page. Ending a tenancy opens the move-out report and leaves a public 'moved' page so old links still make sense.
Working together6
  • Notes between owner and manager. Staff-only notes on any tenant, application, or booking. Mention a colleague and they get it by email with a link back. Tenants never see them.
  • Asks and one-tap sign-offs. Anything the policy reserves for the owner (rent changes, move-outs, spend over the limit, sending to sign, publishing) becomes an ask. The owner approves from the digest, the weekly page, or the console; the manager is told and the action goes through.
  • Handoffs. 'Call the roofer by Friday', assigned to a person with a date. Lands on their Today page and in their digest; nudges when late; closes with a note.
  • The owner's weekly page. Monday morning: money in, what's late, what the manager decided, what needs the owner, with one-tap links. The manager adds a paragraph before it goes.
  • Delegation, set by the owner. Per building: what the coordinator decides alone, a spend limit, and which sections stay with the owner (billing, insights, export, integrations).
  • Decisions log. Every note marked as a decision and every decided ask, searchable, so 'why did we…' has an answer a year on.
Applications3
  • Public application form with spam scoring. On your site. Obvious spam dropped; the rest scored and listed.
  • Pipeline and one-click move-in. Under review, approved, deposit pending, active. 'Move in' pre-fills the tenant.
  • Waitlist. Keep a good applicant warm; they surface when a unit frees up.
Screening3
  • Consent-first applicant screening. FCRA disclosure and authorization signed by the applicant before anything runs. Identity, criminal, credit, eviction, business verification.
  • Manual today, Checkr and Middesk with a key. Works by hand from day one; providers plug in without changing the flow.
  • Adverse action notice. One click, names the agency and the applicant's rights.
E-sign3
  • Native e-sign for leases and anything else. Template fills itself from tenant, unit, and lease. Each signer gets a private link, consents, types their name.
  • Audit trail and content hash. Time, address, and a fingerprint of the exact text on every signature. PDF with signature page filed to the lease.
  • Void, resend, decline with reason. Every document keeps its trail even when it stops.
Contacts2
  • A building address book that fills itself. Applicants, subscribers, tenants, vendors, with every touch on a timeline.
  • Vendors with a role. Vendors appear in work orders and assets; phone and email one tap away.
Rent & ledger3
  • Rent ledger: due, paid, overdue, partial. Per tenant, per month, with every charge, credit, receipt, and payment. Overpayments carry forward.
  • Card payments and autopay. Stripe Connect with the building as merchant of record. Per-person autopay on a day they pick. Fees on the label.
  • Mark cash and checks. Record what arrived; the month recomputes. Nothing is fined by software.
Shared bills2
  • Shared bills with the receipt attached. Post once: equal across occupied units, by square footage, custom, or by who booked the room. Every ledger gets its line and the receipt.
  • Repairs billed where they belong. Owner absorbs, building splits by rule, or the reporting tenant, once, with the cost lines and receipts behind it.
Statements3
  • Owner statement, monthly. Filled units, billed, collected, overdue, shared costs, credits, card payments, events, rooms. One printable page.
  • Shared-cost statement, yearly per tenant. Every shared line with its receipt next to CAM estimates billed. The true-up, already itemized.
  • Move-out statement with the deposit clock. Deductions tied to a line and a photo, the deadline that applies, and why.
Insights2
  • Tally: how was the day?. One number after a shift, private to tenant and owner. Over a season, which nights and shops carry the building.
  • Occupancy, ADR, RevPAR. Room performance by month when Rooms is on.
Shifts & calendar3
  • Shifts and events on one calendar. Who's on the floor, what's in the room. Repeating shifts. Missed shifts noticed, never fined.
  • Shift swap and cover with credits. Open a shift; a neighbor covers it and earns a rent credit if you set one.
  • Calendar feed. Tokenized ICS for Google or Apple Calendar. Rotate any time.
Event room2
  • Room requests approved from the digest. Approved requests land on the calendar, the public events page, and the door poster.
  • Room supplies split by bookings. Bill the room's costs to whoever used it.
Move-in & move-out2
  • Move-in and move-out reports. Dated photo per line, both signatures on a phone, the move-out beside the move-in. Keys and meters.
  • Deposit clock by lease, policy, then state. Every state's rule in a table; the report shows the deadline that applies and why.
Maintenance6
  • Work orders with a real pipeline. New, triaged, scheduled, in progress, waiting, done, verified. Priorities with response targets; past-target is visible.
  • Assign, schedule, notify. Staff or vendor. Scheduling emails the tenant; that email is the entry notice, honoring their entry preference.
  • Thread with internal notes and photos. Tenant-visible replies and staff-only notes on one timeline. After photos on done.
  • Tenant confirms or reopens. Done isn't closed until the tenant confirms with a rating or reopens with a reason.
  • Cost lines with receipts. Labor, parts, vendor invoices. Billed once, to the right party.
  • A handyperson login. The maintenance role sees work orders, housekeeping, assets, calendar, vendors. Nothing about money.
Assets & preventive2
  • Asset registry. Furnace, water heater, roof: model, serial, install date, warranty end with a warning, vendor, notes, job history.
  • Preventive schedules. Filters every 90 days, extinguishers yearly. The work order creates itself ahead of time and assigns itself.
Compliance1
  • Flags that open and close themselves. Expiring documents open a flag; the renewal closes it. Close by hand with a note when handled elsewhere.
Rooms & front desk7
  • Booking page on your own site. Dates and guests in; live availability and the total with lodging tax out. Instant confirmation with a stay link.
  • Rates, seasons, minimum stays, closures. Nightly and weekly rates per room; date-range rules for one room or all.
  • Front desk. Arrivals, departures with balance, in house, a two-week chart. Book by phone, hold without a card, block a room.
  • Folio and desk payments. Extras and discounts, cash, card, check, refunds, change dates with a re-quote, print.
  • Long-term tenants in rooms. Assign a tenant to a room and it drops out of booking; rent runs on the ledger.
  • iCal both ways. Paste Airbnb or VRBO calendars to block here; export ours to them. Hourly, no channel manager fee.
  • Pre-arrival email. The day before: address, times, door code, house rules.
Housekeeping2
  • Turnovers that open themselves. Check-out marks the room dirty and opens a turnover due today, assigned to your cleaner. Rooms with an arrival today go first.
  • Checklist, issues, inspection. Tick the list; anything broken becomes a work order; managers inspect. Room status by hand, including out of order.
Guest stay page1
  • One page for the whole stay. Confirmation, door code on arrival day, pay by card, change dates, report a problem, house rules, cancel until arrival.
Announcements1
  • Announcements by audience. On the portal home and by email to those who haven't unsubscribed.
Public site6
  • A building website that stays true. Directory, a page per shop, events, application form. Search engines and AI assistants can read it.
  • Open now board and door poster. A live board from the shift calendar and a QR poster that points at it.
  • Pages, brand, analytics, a clean address. Block pages with preview and scheduling, brand tokens with a contrast guard, an analytics ID never a script, and your site at taberna.pro/your-name.
  • Your own domain, if you want it. Point a CNAME at Taberna and the building's site serves from its own domain with SSL. Optional; the clean address stays.
  • Search & AI review. A graded audit of your site; every finding links to the fix.
  • Storefront flyer and embed widget. Printable flyer with QR, and a widget for the tenant's own site.
Marketing1
  • Campaigns in your voice. Set the voice once. Drafts on request, labeled as drafts, never sent on their own. Budgeted per building.
Settings & people5
  • Modules, off by default. Rent, calendar, repairs, and the site are always on. E-sign, screening, bills, move-in reports, insights, marketing, integrations, rooms: switch on the day you need them.
  • Owner, coordinator, maintenance roles. Three staff roles with the right amount of access. Coordinators can add maintenance; only owners add owners.
  • Units, square footage, checklists. Units drive occupancy, sqft drives splits, the checklist drives handovers.
  • Rule weights. Every attention rule has a checkbox and a weight. Reset to defaults any time.
  • Operations defaults. Deposit rule order, shift credit, minimum shifts, digest hour, timezone.
Integrations & API3
  • API keys, read or write. Shown once, stored hashed, revocable.
  • Signed webhooks with retries. HMAC-signed, backoff, auto-pause after five failures, test ping.
  • Zapier app and recipes. An official app and a library of no-code steps.
Plan & billing1
  • Flat plans, one add-on. Pay as you go, Starter, Building, Portfolio. Rooms add-on flat per building. Every fee on the label.
Export1
  • Leave any time. JSON of the whole building plus ledger and application CSVs. Never gated.
Moving in2
  • Move in from anywhere. A rent roll or tenant list from Buildium, AppFolio, DoorLoop, TenantCloud, Innago, RentRedi, Quail, or a spreadsheet. Columns match by name, the AI reads odd ones, and every row is previewed (new, already here, unit to create, balance to carry) before it lands.
  • Reconcile outside payments. PayPal, Venmo, Zelle, Square, or bank exports of rent. Each line is matched to a tenant and a month by email, name, unit, memo, or amount, with the reason shown; transaction ids stop double counting; confirmed payers are remembered for next month.
Help1
  • Help inside the app, by audience. Fifty-plus articles with steps and what-goes-wrong sections, searchable, with a link from every page.
Tenant portal2
  • Five screens a maker can use between customers. Home, storefront, shifts, rent, repairs. Mobile first.
  • Signing from the portal. Move reports and leases wait on Home with a one-tap route to the signing page.
Storefront1
  • A public page that's actually theirs. Photo, blurb, hours, links, categories. Live on save.
People & shares1
  • Autopay per person. Each co-tenant saves a card for their share.
Platform10
  • Privacy you can check. The privacy page lists every company we use, every retention period, and the text-message rules from the same constants the code runs on. A test fails if they drift.
  • Delete it yourself. Owners delete a building from Settings; anyone deletes their account from Your account; everyone downloads their data as JSON. No email to us required.
  • Consent where the law wants it. E-SIGN disclosure before signing, FCRA consent and adverse-action notice around screening, an unchecked SMS opt-in with STOP honored, terms acceptance recorded per version.
  • Login links by email or text. No password to remember. A one-use link, fifteen minutes, from the login page or a text message.
  • Text messages. Invites, login links, and open-shift and repair updates by SMS when the building switches it on.
  • Feedback from every page. 'Something confusing? Tell us' at the foot of every screen. A person reads it and replies.
  • Public status page. /status says whether the database answers and when the crons last ran.
  • Mobile-first console with a drawer. Bottom tabs, a grouped side nav, and a slide-in drawer with every section.
  • Demo that resets nightly. Change anything in the Sterling demo; it's back in the morning.
  • Runs on Cloudflare. Workers, D1, R2, and Workers AI. No servers to patch.
What can a property manager do without me?
Whatever you let them. By default they run the day and ask you for rent changes, move-outs, and spend over $500; billing, insights, export, and API keys stay yours. Change any of it in Settings.
Is any of this AI?
The attention feed is rules with weights, not a model. AI only drafts copy when you ask, labeled as a draft, never sent on its own.
Does it replace my accountant?
No. And it doesn't replace your coordinator either; it takes the noticing and the chasing off their plate. Export to your bookkeeper any time.

All of it is in the demo.

Open the Sterling demo